Personal Assistant

Responsibilities:

• Manage complex calendars and coordinate internal and external meetings.
• Arrange domestic and international travel logistics and itineraries.
• Prepare and submit accurate expense reports in a timely manner.
• Issue invoices and maintain, process and archive documentation in internal systems.
• Organise internal and external events, ensuring smooth logistics and clear communication.
• Draft and manage correspondence and communications on behalf of senior leaders.
• Support meetings by preparing agendas, presentations and reports, taking minutes and tracking follow-up actions.
• Provide day-to-day administrative support to team members and contribute to ad hoc projects.

Benefits:

• Learning and development opportunities, including internal training on technical and interpersonal skills.
• Private medical care.
• MultiSport Card offering access to sport and wellbeing activities.
• Hybrid work, with 2-3 days a week in the Warsaw office.
• Competitive remuneration aligned with experience and qualifications.

• Fluent spoken and written Polish and English.
• At least two years of experience in administrative, secretarial or executive-support roles, preferably in a demanding, multitasking and international environment.
• Excellent communication and interpersonal skills, with confidence engaging professionally with stakeholders at all levels.
• Strong organisational skills, ability to prioritise multiple tasks and close attention to detail.
• Proficiency in Microsoft Office applications.
• Dependability, sound judgement, responsibility and discretion when handling confidential information.
• Ability to remain composed under pressure, adapt to changing priorities and meet tight deadlines.