01 Zakres zadań

Ensuring the smooth day-to-day functioning of the office and supporting key administrative, operational, HR, marketing, and finance-related processes
Coordinating internal procedures and documentation flow
Working with external suppliers and accounting/HR partners
Managing sales invoices, registers, timesheets, payments, cost control, and business travel arrangements
Supporting management and internal teams in daily business operations
Optimizing administrative processes and organizing meetings and events
Contributing to maintaining a positive company image
The entire scope of work is carried out in German
Fully remote work or the possibility to work from the Warsaw office

02 Wymagania

10 must-have · 2 języki

Must-have

MS Office

Zaawansowany

Organizacja pracy

Zaawansowany

Zarządzanie dokumentami

Zaawansowany

Dokładność

Zaawansowany

Obsługa faktur

Podstawowy

Kontrola kosztów

Podstawowy

Zarządzanie dostawcami

Podstawowy

Priorytetyzacja zadań

Podstawowy

Samodzielność

Podstawowy

Proaktywność

Podstawowy

Wymagane języki

Niemiecki

Ekspert

Angielski

Zaawansowany

03 Profil

Minimum 3 years of experience in a similar Office Manager, Administrative Coordinator, or Operations Support role
German language skills at C1 level, allowing confident professional communication, as all work is conducted in German
English language skills at B2 level or higher
Experience in coordinating administrative and office processes, documentation flow, and cooperation with external suppliers or business partners
Practical knowledge of basic finance and administrative processes, including invoices, registers, timesheets, payments, and cost control
Very good working knowledge of MS Office and general office tools
Strong organizational skills, attention to detail, reliability, and a systematic approach to work
Independence, proactivity, and the ability to prioritize tasks in a dynamic environment
Higher education degree

04 Oferujemy

Pakiet medyczny

Szkolenia wewnętrzne

Klasy językowe

05 O firmie

QualityMinds Poland

50-200 · Warszawa

‘Quality is no coincidence’ - with this motto, we advise on all aspects of quality in software engineering. Our expertise extends to AI and DevOps, further enhancing our portfolio. With skilled teams in Germany and Poland, we offer hands-on support for IT projects. As an agile organisation, we embrace continuous learning and innovation, fostering new educational approaches. We measure our success by delivering solutions that are both meaningful and cost-effective for our clients.

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