Executive Assistant

Responsibilities:

• Manage complex calendars and coordinate internal and external meetings.
• Organise domestic and international travel, including logistics and itineraries.
• Prepare and submit accurate expense reports on time.
• Issue invoices and manage, process and archive documentation in internal systems.
• Organise internal and external events, coordinating logistics and communication.
• Draft and manage correspondence on behalf of senior leaders.
• Prepare meeting agendas, presentations and reports, take minutes and follow up on actions.
• Provide day-to-day administrative support to team members and participate in ad hoc projects.

Benefits:

• Internal training in technical and interpersonal skills, and learning and development opportunities.
• Private medical care and a MultiSport Card.
• Hybrid work, with 2–3 days per week in the Warsaw office.
• Competitive remuneration aligned with experience and qualifications.
• An open and creative environment that values initiative and new ideas.

• Fluent spoken and written Polish and English.
• At least two years of experience in administrative, secretarial or executive-support roles; experience in a demanding, multitasking and international environment is preferred.
• Excellent communication and interpersonal skills, with confidence engaging professionally with stakeholders at every level.
• Strong organisational skills and the ability to manage multiple priorities while maintaining attention to detail.
• Proficiency in Microsoft Office applications.
• A dependable, dynamic approach, with a strong sense of responsibility and confidentiality.
• Ability to remain composed under pressure, adapt to changing priorities and meet tight deadlines.