HR Administration Specialist

Responsibilities:

• Maintain paper and digital personnel files, working-time records, holidays, and absences.
• Prepare HR, payroll, contract, annex, and benefit-related documentation.
• Coordinate employee benefits and cooperate with benefit providers.
• Support employees and managers in HR and payroll matters, including queries, document signing, and statements.
• Work with the external accounting and HR provider on data transfers, reconciliations, and benefit reports.
• Prepare HR reports and management dashboards covering headcount, turnover, and absenteeism.
• Ensure compliance with Polish labour law, ZUS regulations, and GDPR.

What we offer:

• 8,000–11,000 PLN gross monthly under an employment contract or B2B agreement.
• Hybrid work model with three days per week in the Kraków office.
• Multisport card, private healthcare plan, life insurance, company retreats, and referral program.
• Structured onboarding and a development path within the HR team.

Recruitment process:

• Online application, a 30-minute online HR call, and an on-site interview in Kraków.
• Feedback within 10 business days after each stage.

Must-haves:

• Degree in labour law, HR, economics, or a related field.
• 2–3 years of HR administration experience in Poland.
• Strong working knowledge of the Polish Labour Code, ZUS regulations, and GDPR.
• Advanced Excel skills.
• Fluent Polish and business-level English.
• Strong organization, discretion, and confidence in communicating with employees at all levels.

Nice to have:

• Experience working with an external payroll or HR provider.
• Familiarity with HR reporting and analytics.