Administrative Assistant

We are looking fora proactive and highly organized Administrative Assistantto support the day-to-day operations of our Warsaw office. The role will ensure smooth office functioning, support employees and visitors, coordinate events and travel, and assist local leadership.

Responsibilities

• Coordinate office administration, supplies, deliveries and vendor interactions.
• Organize meetings, workshops, visitor logistics, and leadership visits.
• Arrange travel, accommodation, and meeting logistics.
• Coordinate office events, town halls, celebrations, and team activities.
• Maintain a professional, organized, and welcoming office environment.

Years of experience: 2+

Languages: Polish, English

Requirements

• 2+ years of experience in an Administrative Assistant, Office Coordinator, or similar role.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office (Outlook, Teams, Word, Excel, PowerPoint).
• Fluent in Polish and English.
• Ability to handle confidential information with discretion.