Bid Manager

Key Responsibilities:

• Act as the central point of contact on assigned proposals, lead the bidding process and coordinate end to end from qualification until submission;
• When needed, analyse the tender terms of reference to create proposal outlines and bid plan;
• Set internal deadlines, follow up on progress in a proactive manner, and support the work of the proposal teams;
• Act as a procurement specialist in terms of the formal requirements, quality and compliance expectations of the client;
• Collaborate with cross-functional teams, give guidance and interpretation of the tender requirements, and perform final reviews;
• When needed, research and gather information to include corporate information, service information and other standard proposal material;
• Guide or carry out the preparation of supporting evidences related to technical, financial, and professional capacity (collection and qualification of relevant project references and CVs);
• Consolidate the required administrative and legal documents for the tender and other general administrative tasks (facilitate contract follow-up, draft presentations, editing, layout);
• Support the identification and mobilization of internal and external experts;

Skills and attributes for success:

• Strong planning and organizational skills, attention to detail, and focus on high-quality deliverables;
• Excellent communication, able to engage senior stakeholders and present complex information clearly;
• Strong written skills to craft proposals that meet tender requirements, show the solution’s value, and suit the audience;
• Ability to work proactively in a dynamic, solution-oriented way;
• Capacity to manage multiple tenders simultaneously, meet deadlines, and work autonomously.

To qualify for the role, you must have:

• A higher education degree, preferably in business, technology, science, law, political studies, or public services management;
• Minimum 3 years’ professional experience in project and/or bid management in the public sector or consulting, within distributed multicultural environments;
• At least 1 year’s experience coordinating or preparing public tenders;
• Understanding of public sector operations and procurement, preferably in an EU-related context;
• Excellent written and spoken English;
• Familiarity with management tools (Microsoft Office suite, MS Project, and other relevant software);
• One or more certifications: Prince2, PMP, Agile PM, PMI-ACP, CSM/PSM, or SAFe.