01 Zakres zadań

Lead and develop the administration team
Run the Kraków office day-to-day and coordinate task flow with the Office Manager in Warsaw
Own the admin, events, and training budgets
Manage vendors, contracts, and insurance policies (liability, cyber, Risk Ledger), including negotiations and renewals
Own the events calendar for Poland
Oversee the hardware lifecycle across both offices, including leasing and the T-Mobile contract
Drive administrative standards, processes, and compliance (BDO, insurance, DMS, reporting)
Lead cross-functional projects with IT, HR, Finance, and Legal, and align processes between Poland and the UK
Drive employee experience across locations, together with the People & Culture team

02 Wymagania

5 must-have · 2 języki

Must-have

Travel coordination

Zaawansowany

Administracja

Zaawansowany

Logistyka

Zaawansowany

Procurement

Zaawansowany

Office Management

Zaawansowany

Wymagane języki

Polski

Ekspert

Angielski

Zaawansowany

03 Profil kandydata

4+ years in office management, administration, or operations, including direct people management
A confident people leader — you delegate, give direct feedback, and build a team that operates independently
Proven experience leading cross-functional and international projects end-to-end
Hands-on budget management — planning, tracking, and reporting
Strong vendor management and contract negotiation skills
Track record of organising large-scale company events
Solid grasp of end-to-end administrative processes: procurement, equipment lifecycle, business travel, compliance, and documentation
A sharp eye for process gaps — you spot what can be streamlined and act on it
Comfortable juggling multiple areas without losing the detail
Goal-oriented with strong ownership — you manage outcomes, not just tasks
Calm under pressure, flexible, and adaptable
Fluent English and Polish, written and spoken — this is a must, not a nice-to-have

04 Benefity

Ubezpieczenie

Budżet szkoleniowy

Płatny urlop (B2B)

Płatne chorobowe (B2B)

05 O firmie

SINGU

20 · Kraków

At SINGU, we’re redefining how the world’s most ambitious real estate companies run their operations. Our mission is to become Europe’s leading platform for managing warehouse, logistics, retail, and multi-site commercial real estate portfolios — empowering our Clients to protect revenue, boost efficiency, and unlock new value across every aspect of their business.

Our unified CAFM platform already powers the daily operations of over 250 million m² of real estate worldwide, supporting more than 500,000 professionals. Following our union with the UK’s Micad and Germany’s net-haus, we now help manage 100,000+ buildings across 35+ countries — and we’re just getting started.

Backed by a leading growth equity investor, we’re scaling rapidly and partnering with global leaders such as Prologis, ECE, CTP, Hillwood, Logicor, GLP, and Unibail-Rodamco-Westfield. As we continue to grow through strategic acquisitions and bold innovation, we stay true to our core values: adaptability, collaboration, and client focus.

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