Responsibilities 

Travel Coordination 

• Organize and coordinate travel arrangements for employees, clients, and guests (flights, accommodation, transfers, visas, etc.). 
• Provide full visa support and prepare necessary travel documentation. 
• Manage business trips to and within the UK, Poland, and other Godel locations. 
• Support planning for team reunions, client visits, and internal meetings. 
• Maintain travel records and provide reporting when needed. 
• Be available 24/7 when occasionally required to assist and quickly respond to travel-related emergencies or unforeseen circumstances (e.g., flight delays, cancellations). 

• Provide administrative support for the team and management. 
• Assist with daily administrative tasks, scheduling, meeting coordination, and document preparation. 

• Provide general assistance with office-related tasks and daily operations. 
• Step in to perform basic office management duties when required (supplies, deliveries, workplace setup, vendor coordination).

• Russian – C1, English – B2, Polish – B1 
• Excellent communication and organizational skills 
• Confident computer user (MS Office, Google Workspace, travel booking tools) 
• Attention to detail, responsibility, and ability to multitask 
• Ability to work effectively in a fast-paced, changing environment 
• Previous experience in hospitality or travel coordination is a plus 
• Willingness to learn and grow — prior experience is not required, training will be provided 
• Availability to work full-time, on-site in our Warsaw office 

• Opportunity to learn and develop in an international environment 
• Supportive and friendly team 
• Modern office in Warsaw 
• Involvement in various types of travel arrangements — from business visits to company events 
• A role with real impact on people’s experience and operations at Godel