Office Assistant

Vecten

5000-6000 PLN miesięcznie (B2B)

Czym będziesz się zajmować?

What you'll be doing:
  • Supporting the Office Manager and helping teams across the company (HR, sales, management, consultants) with day-to-day tasks.
  • Managing company equipment: keeping inventory up to date, handing over and collecting hardware, arranging repairs, selling or disposing of old devices.
  • Onboarding: preparing equipment, handover documents and welcome packs.
  • Offboarding: collecting equipment, wiping devices and updating the inventory.
  • Ordering office supplies, groceries and other office needs.
  • Everyday office admin: sending mail, booking meeting rooms, archiving documents.
  • Booking flights and hotels for business trips.
  • Organizing company events – planning, finding vendors, coordinating on the day.
  • Coordinating gifts for clients and the team, ordering company merch.
  • Helping manage team benefits and other tasks as needs come up.
What we offer:
  • PLN 5,000–6,000 gross/month (mandate contract – umowa zlecenie).
  • Private healthcare (Medicover Premium) and a Multisport card.
  • Mentoring and support from the Office Manager, regular feedback and evaluation meetings.
  • Possibility to work remotely 1 day a week.
  • Comfortable office in central Warsaw (MacBook, external monitor, ergonomic chair) and a stocked kitchen with fruit and drinks.

Kogo poszukujemy?

  • Good organizational skills and the ability to juggle several tasks and set priorities.
  • A "getting things done" attitude and a strong sense of ownership – seeing tasks through to the end.
  • Strong communication skills and an easy-going approach to working with people.
  • Initiative and eagerness to learn new things.
  • Good knowledge of Google Workspace (Docs, Sheets, Calendar).
  • English at a communicative level (B1 or higher) and fluent Polish.
  • No years of experience required – this is a great opportunity at the beginning of your career; previous office or administrative experience is a plus but not a must.

Czego wymagamy?

Znajomości:

Mile widziane:

Języki:

  • Polski
  • Angielski

Jakie warunki i benefity otrzymasz?

  • 5000-6000 PLN miesięcznie (B2B)
  • B2B - Elastyczne godziny pracy (100%)
  • 5000-6000 PLN miesięcznie (Umowa zlecenie)
  • Umowa zlecenie - Elastyczne godziny pracy (100%)
  • Praca zdalna: Brak
  • Pakiet medyczny, Pakiet sportowy
  • Zimne napoje

Gdzie będziesz pracował?

Centrum, Warszawa

Kim jesteśmy? – Vecten

We are an AI-native data and technology partner of private capital and healthcare companies. We build proprietary data infrastructure, deploy production-grade AI systems, and drive transformation for firms where the quality of a decision directly determines financial outcomes. Our clients include Fortune 500 alternative asset managers, $185B private equity firms, $15B VC funds, and publicly traded healthcare companies — $1.2 trillion in cumulative assets under management.

Our services are structured around five layers that take a client from assessment to continuous operations: Vecten Compass (transformation workshops), Core (AI-native data foundations), Edge (ML models, LLM workflows, and agentic systems in production), Forge (legacy platform rebuilds and data liberation), and Drive (forward-deployed engineers and AI agents on subscription).

What makes us different: we restructured our own company around AI before we started doing it for clients. Tools, workflows, roles, delivery model — all rebuilt. A 50-person team now operates with the output of a much larger one. That internal transformation is the foundation of everything we deliver.

Strona firmy: Vecten