Bid Manager

Key Responsibilities:

• Act as the central point of contact on assigned proposals, lead the bidding process and coordinate end to end from qualification until submission;
• When needed, analyse the tender terms of reference to create proposal outlines and bid plan;
• Set internal deadlines, follow up on progress in a proactive manner, and support the work of the proposal teams;
• Act as a procurement specialist in terms of the formal requirements, quality and compliance expectations of the client;
• Collaborate with cross-functional teams, give guidance and interpretation of the tender requirements, and perform final reviews;
• Guide or carry out the preparation of supporting evidences related to technical, financial, and professional capacity (collection and qualification of relevant project references and CVs);
• Consolidate the required administrative and legal documents for the tender and other general administrative tasks (facilitate contract follow-up, draft presentations, editing, layout);
• Support the identification and mobilization of internal and external experts;
• Ensure compliance with internal procedures and standards and with requirements set by the client; liaise with legal department for the drafting of legal agreements.

Skills and attributes for success:

• Strong planning and organizational skills, with a keen eye for detail and a focus on delivering high-quality material;
• Excellent communication skills, capable of engaging with senior stakeholders and presenting complex information clearly and effectively;
• Strong written communication skills, ensuring that proposals effectively address the tender requirements, demonstrates the value of the proposed solution, and the content is tailored to the target audience;

To qualify for the role, you must have:

• A higher education degree preferably in business, technology, science, law, political studies or public services management;
• Minimum 3 years of professional experience in project management and/or bid management, within the public sector or consulting environment within distributed multicultural environments;
• At least 1 year of professional experience related to the coordination/preparation of public tenders;
• Understanding of public sector operations, and procurement processes, preferably within EU-related environment;
• Excellent written and spoken English skills.
• Familiarity with management tools such as Microsoft Office pack, MS Project, and other relevant software;
• One or more industry certifications: Prince 2, PMP, Agile PM, PMI-ACP, CSM/PSM, SAFe.